EMBO Practical Courses promote the transfer of new methods and emerging techniques to a broad number of laboratories. The primary objective is to enable participating students to implement novel techniques in their home laboratories. Approximately 20 participants should be accepted. Participants are generally early stage postdoctoral researchers and advanced PhD students. Priority is given to EMBO Practical Courses taking place in EMBC Member States or cooperating partner countries, although organizers can be based anywhere.
Annual application deadlines: 1 March and 1 August for courses planned for the following year.
The application process is handled via the online application system.
Both the 1 March and 1 August application deadlines are for funding of courses taking place in the following year. However, organizers are encouraged to apply at least twelve months before the course takes place. This ensures enough time for the proper advertising and promotion of courses.
Each application is reviewed by at least two members of the EMBO Course Committee. The final decision is made by the entire committee. Applicants are informed of the decision within ten weeks of the application deadline.
All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer.
When planning the course, organizers are advised to:
- encourage students to bring their own samples/data (where appropriate);
- provide students with theoretical background material with selected references, in addition to the programme, well in advance of the course;
- ensure that instructors give a briefing at the beginning of each day;
- ensure that instructors and speakers stay for the entire duration of the course;
- ensure that accommodation for instructors and students is in the same facility;
- include round table discussions in the course programme;
- include poster sessions and/or student presentations in the programme;
- have practical sessions comprise at least 40 % of the programme.
- should not exceed €400 for practical courses five days or more in length, or €250 for practical courses less than five days in length. Most EMBO Practical Courses charge a registration fee (including accommodation) of approximately €200;
- may be waived for selected students at the organizer's discretion;
- should be €1,000 for participants from industry;
- should be paid directly to the organizer and included as income in the final financial statement.
Instructors & Participants
Organizers are requested to ensure a wide geographical representation of instructors and participants. Organizers are strongly encouraged to aim for a minimum of 30 % female representation when selecting speakers/instructors (if there is a lower proportion justification must be provided).
There should be no substantial bias towards the host country with no more than 18 % local participants. At least two-thirds of the participants should be based in EMBC Member States. In the case of EMBO Practical Courses held in cooperating countries a greater representation of scientists based in the respective continent is encouraged.
Course instructors will normally give lectures on the theoretical basis and applications of the techniques being taught. These lectures are strictly for the course participants and should be part of a coherent, full-time programme. Instructors may be invited to deliver additional research seminars to the wider local research community. These seminars should be completely separate from the practical course.
The maximum funding available for an EMBO Practical Course is 30,000 euro. The maximum amount of funding available for EMBO Practical Courses in non-EMBC/ non-cooperating countries is 20,000 euro. Decisions on the amount of funding are made on a case-by-case basis. Organizers are therefore required to justify all major costs in the budget section of the application form. EMBO funds must not be used to cover per diem expenses, poster prizes or other gifts.
EMBO funds cover:
- travel (Apex / Economy), accommodation and subsistence costs of the instructors;
- accommodation and subsistence costs of the students;
- room hire, audiovisual and IT facilities essential for the conference;
- reasonable administration costs ;
- grants to aid participants based in countries in need of scientific strengthening.
Payment of the grant
80 % of the allocated funding will be transferred to organizers approximately four months prior to the start of the course. EMBO must be notified of any significant changes to the course budget and/or scientific programme after its initially approval.
Once the final documentation has been approved EMBO the remaining funds will be transferred. The final documentation has to be submitted to EMBO within six months following the end date of the conference. Failure to do so will result in the final payment being forfeited.
- Short report (1-2 pages) about the workshop, including a short scientific overview, participants' reaction to the location and organization, and any other relevant comments.
- Final financial statement, which should include all income and expenditure for the workshop. (Please note that the organizer must retain receipts for five years after the workshop, for possible auditing.)
- Statistics: total number of applicants, and the number, gender, nationality and country of residence of academia & industry participants, and of instructors and speakers.
- Programme and/or abstract book (printed or electronic).
- Participants' questionnaires: participants submit their feedback using the online EMBO questionnaire. Results will subsequently be shared anonymously with organizers.
- List of travel grant awardees (including name, institute, country and amount awarded). Travel receipts from the awardees must also be submitted.
Advertising & co-funding
The practical courses must be entitled "EMBO Practical Course". All materials must include the EMBO logo prominently (co-sponsorship may be acknowledged). The website and poster must also include the EMBO Practical Course stamp.
All EMBO Practical Courses are advertised on the EMBO poster, EMBO website and social media channels and through selected other print and online media.
Additional advertising is left at the organizer's discretion. It is a strict condition of EMBO support that any additional publicity, as well as the programme and abstract book, should clearly indicate that the course is an EMBO Practical Course.
Poster and website assistance
EMBO offers to create a website (including online registration) and design a poster, at no additional charge. Full details will be supplied to organizers shortly after funding has been confirmed.
1 March and 1 August for courses planned for the following year.
T. + 49 6221 8891 104
T. + 49 6221 8891 409
T. + 49 6221 8891 105
Aditya Kusuma Jati
Web & Graphic Design Assistant
T. + 49 6221 8891 131