Global Exchange Lecture Courses
EMBO Global Activities intends to expand the EMBO philosophy of catalyzing scientific exchange and fostering talented researchers beyond European borders. It aims specifically at countries that are increasingly committing resources to attain talent, knowledge and skills.
Scientists resident outside of Europe can pair up with European scientists to organize EMBO Global Exchange Lecture Courses. Participants are generally local early-stage postdoctoral researchers and advanced PhD students. Approximately 30 – 60 participants are expected to attend.
Annual application deadlines: 1 March and 1 August for lecture courses planned in the year following the deadline.
The application process is handled via the online application system. In addition to the information in these guidelines it is recommended that you consult the Advice for Organizers.
Both the 1 March and 1 August application deadlines are for funding of courses taking place in the following year. However, organizers are encouraged to apply at least twelve months before the course takes place. This ensures enough time for the proper advertising and promotion of courses.
Each application is reviewed by at least two members of the EMBO Course Committee. The final decision is made by the entire committee. Applicants are informed of the decision within twelve weeks of the application deadline.
All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer.
The ideal course should be between one and two weeks in duration. It should feature opportunities for the active involvement of participants including: lectures, discussion groups, poster sessions, and journal clubs. It should expose the students to high‐quality science and is expected to be theoretical rather than familiarizing participants with a particular set of techniques. Underlying concepts of a particular field should be made accessible to participants, regardless of their scientific background. Thus, it is essential that introductory basic lectures are followed by more in-depth lectures.
If desired, the lecture course can include a symposium featuring talks by the speakers on their current research. Unlike the rest of the course, this could be opened up to local scientists.
It is expected that the participants (other than the speakers) pay a proportion of their travel costs, but no other fees. A travel grant may be offered to offset local participants' travel costs. A small registration fee is allowed to ensure participants' commitment to attend the course. If participants from industry are attending the lecture course, they should sponsor the event in some way.
Speakers & Participants
An essential element to the success of the course is the local coordinator. His/her tasks include defining a general scientific topic of interest and collaborating with an European scientist. Together they will choose an additional 6 – 8 speakers, who are expected to give basic and more in-depth lectures.
When selecting speakers the following criteria should be applied:
- at least 75% should be international;
- at least 50% should be scientists working in EMBC Members States;
- at least 30% should be female (if there is a lower proportion, justification must be provided).
Speakers are requested to stay for the entire duration of the course in order to interact extensively with the participants and other speakers. If this is not possible, they should stay at least several days, 6 – 8 days is considered ideal.
The local coordinator will be responsible for advertising the course. Following discussion with co-organizers, the local coordinator will select the best 30 – 60 post-graduate or post-doctoral students. EMBO requests that organizers ensure a reasonable gender balance.
- can be working in a different field from the focus of the course;
- should be stringently selected to ensure they are excellent students;
- should have a strong interest in pursuing a scientific research career;
- should be selected from a wide range of institutes/universities;
- should have sufficient command of English to benefit maximally from the course.
EMBO Young Investigator Lectures
The EMBO Young Investigator Programme offers course organizers the opportunity to apply for support of a lecture to be given by one of the EMBO Young Investigators.
Eligibility: Only current EMBO Young Investigators are eligible. A list can be found on the EMBO website.
Maximum funding: €800 (within Europe) and €1,200 (outside Europe).
EMBO Science Policy Lectures
The EMBO Science Policy Programme offers course organizers the opportunity to include a non-scientific talk from a scientist, sociologist, ethicist or journalist.
Eligibility: The lecturer must hold a presentation on 'Science Policy' issues.
Maximum funding: €1,000 (within Europe) and €2,000 (outside Europe).
EMBO Women in Science Lectures
EMBO offers course organizers the opportunity to include a talk from a scientist to address issues related to women in science.
Eligibility: The lecturer must hold a presentation on 'Women in Science' issues.
Maximum funding: €800 (within Europe) and €1,200 (outside Europe).
Location of the course
In order to allow local scientists to attend the possible symposium, the course should be held at an easily accessible research institute or university.
Further advice is available on the advice for organizers page.
The maximum funding provided for an EMBO Lecture Course is €30,000. The maximum amount of funding available for an EMBO Global Exchange Lecture Course in non-EMBC/non-cooperating countries is €20,000. EMBO should be provided with an estimated budget for the event. Decisions on the amount of funding are made on a case-by-case basis. EMBO funds must not be used to cover per diem expenses, gifts, poster prizes, or dinners organized exclusively for speakers.
EMBO funds can be used to cover:
- economy travel, accommodation and subsistence costs of the speakers and some of the local travel costs of the students;
- sufficient consumables for participants to perform experiments during the course, however, it is expected that the venue will have the necessary equipment available;
- reasonable administration costs - a maximum of €4,000 of the EMBO funding and registration fee income can be used to cover secretarial/administration costs, including printing costs (to reduce environmental impact, organizers are encouraged to consider distributing the abstract book in electronic format via the lecture course website and to print only a minimum number of hardcopies, if necessary);
- room hire, audiovisual and IT facilities essential for the lecture course;
- the host institution should cover part of the costs of meals and student accommodation during the course, if the total costs are estimated to exceed €20,000.
Payment of the funding grant
80% of the allocated funding will be transferred to organizers approximately four months prior to the start of the course. EMBO must be notified of any significant changes to the course budget and/or scientific programme after its initially approval.
Once the final documentation has been approved by EMBO, the remaining funds (up to 20% of the allocated funding) will be transferred. The following documentation has to be submitted to EMBO within six months following the end date of the lecture course. Failure to do so will result in the final payment being forfeited.
- Short report (1-2 pages) about the lecture course, including a short scientific overview, participants' reaction to the location and organization, and any other relevant comments;
- Final financial statement, which should include all income and expenditure for the lecture course. (Please note that the organizer must retain receipts for ten years after the lecture course, for possible auditing);
- Statistics: total number of applicants, and number, gender, nationality and/or country of residence of academia & industry participants and of instructors speakers;
- Programme and/or abstract book (preferably electronic);
- Participants' questionnaires: participants submit their feedback using the online EMBO questionnaire. Results will subsequently be shared anonymously with organizers.
- If applicable: List of travel grant awardees, including name, institute, country of residence and amount awarded.
Advertising & co-funding
The lecture course must be entitled an EMBO Global Exchange Lecture Course. All materials must include the EMBO logo prominently. The website and poster must also include the EMBO Global Exchange Lecture Course stamp. The EMBO Press logo must be included as a sponsor on the website. Co-sponsors can be acknowledged (e.g. "EMBO Global Exchange Lecture Course on XYZ, with co-sponsorship from ABC") on the global exchange lecture course website, but cannot be mentioned in the title of the event on the EMBO Calendar of Events
All EMBO Global Exchange lecture courses are advertised on the EMBO poster, EMBO website and social media channels and through selected other print and online media.
Additional advertising is left at the organizer's discretion. It is a strict condition of EMBO support that any additional publicity, as well as the programme and abstract book, should clearly indicate that the meeting is an EMBO Global Exchange Lecture Course.
Poster and website assistance
EMBO will create a website (including online registration), design a poster and abstract book cover at no additional charge. Full details will be supplied to organizers shortly after funding has been confirmed.
1 March and 1 August for lecture courses planned for the following year.
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