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EMBO Privacy Policy

Thank you for visiting the EMBO privacy policy. Data protection is of a particularly high priority for EMBO. The use of the Internet pages of EMBO is possible without submitting any personal data; however, if a data subject wants to use special services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

 

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and the country-specific data protection regulations applicable to EMBO. By means of this data protection declaration, our organization would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

 

As the data controller, EMBO has implemented numerous technical and organizational measures in an effort to protect the personal data processed through this website or third parties.

 

However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

 

1. Definitions

 

The data protection declaration of EMBO is based on the terms used by the GDPR. Our data protection declaration should be legible and understandable for the general public, as well as our community and partners. To ensure this, we would like to first explain the terminology used. In this data protection declaration we use, among others, the following terms:

 

a) Data subject Data subject is any identified or identifiable natural person, whose personal data (as defined hereinafter) is processed by the data controller (as defined hereinafter) responsible for the processing. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

 

b) Personal data Personal data means any information relating to a data subject.

 

c) Processing Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making

available, alignment or combination, restriction, erasure or destruction.

 

d) Restriction of processing Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

 

e) Profiling Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

 

f) Pseudonomization Pseudonomization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

 

g) Data controller Data controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the data controller or the specific criteria for its nomination may be provided for by Union or Member State law.

 

h) Processor Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the data controller.

 

i) Recipient Recipient is a natural or legal person, public authority, agency or another body to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

 

j) Third party Third party is a natural or legal person, public authority, agency or body other than the data subject, data controller, processor and persons who, under the direct authority of the data controller or processor, are authorized to process personal data.

 

k) Consent Consent of the data subject is any freely given, specific, informed and unambiguous indication by the data subject, through a statement or other clear affirmative act, that signifies agreement to the processing of personal data relating to the data subject.

 

2. Name and Address of the data controller

 

Data controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

 

EMBO Meyerhofstr. 1 69117 Heidelberg Germany Phone: +49 6221 8891 0 Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Website www.embo.org

 

You can reach our data protection offer at:
This email address is being protected from spambots. You need JavaScript enabled to view it. or at our postal address with the addition "the Data Protection Officer".

 

3. Cookies

 

The Internet pages of EMBO use cookies. Cookies are text files that are stored on your computer via an Internet browser. Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can recognize your particular browser by reading the unique ID number. Through the use of cookies, EMBO can provide the users of this website with more user-friendly services that would not be possible without the cookie setting. By means of a cookie, the information and offers on our website can be optimized with the user in mind. Cookies allow us to recognize our website users in order to make it easier for them to use our website. For example, users may not have to enter their login details each time the website is accessed, because they can be recognized by the information in the cookie.

 

EMBO websites also make use of Google Analytics, which uses cookies to identify how often you visit our web pages. However, the information collected by Google Analytics is anonymous and is used by EMBO to identify repeat visits by a user but not the personal identity of that user or any information that is used in combination with other information by EMBO to establish the identity of the user. The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.

 

4. Collection of general data and information

 

The EMBO website collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. The following information may be collected:

 

 

(1) the browser types and versions used,

(2) the operating system used by the accessing system,

(3) the website from which an accessing system reaches our website (so-called referrers),

(4) the sub-websites accessed,

(5) the date and time of access to the Internet site,

(6) an Internet protocol address (IP address),

(7) the Internet service provider of the accessing system, and

(8) any other similar data and information that may be used in the event of attacks on our information technology systems.

 

 

When using these general data and information, EMBO does not draw any conclusions about the data subject. Rather, this information is needed to

 

 

(1) deliver the content of our website correctly,

(2) optimize the content of our website as well as its advertisement,

(3) ensure the long-term viability of our information technology systems and website technology, and

(4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.

 

Therefore, EMBO analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our organization, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

 

5. Other features and offers of the EMBO website

 

In addition to the purely informational use of the EMBO website, EMBO offers various services that can be used by interested individuals. To do this, it is generally necessary to provide additional personal information that we use to provide the service and for which the aforementioned data processing principles apply. EMBO uses external service providers to process data for parts of these services. These have been carefully selected and commissioned by us, are bound by our instructions and are regularly reviewed.

 

In addition, we may disclose personal data to third parties, if such third parties provide services to EMBO or the data subject as, for instance, in connection with special activities, the conclusion and execution of contracts, or similar services. Data subjects will receive information about the transfer of their personal data to third parties in connection with the relevant processes.

 

Insofar as our service providers or partners are located in a country outside the European Economic Area (EEA), we will inform you about the consequences of this circumstance in the description of the service.

 

Furthermore, we may pass on your personal data to third parties if participation in activities, contracts or similar actions are offered by EMBO together with partners. For further information, please refer to the description of the process.

 

6. Registration on our website

 

The data subject has the possibility to register on the EMBO website with the indication of personal data. Which personal data are transmitted to EMBO is determined by the respective input fields in the form used for the registration. The personal data entered by the data subject are collected and stored exclusively for internal use by EMBO, and for the data subject’s own purposes. EMBO may request transfer to one or more processors (e.g. a parcel or postal service) that also uses personal data for an internal purpose which is attributable to EMBO. If the data subject registers for services offered by EMBO, such as courses or workshops, EMBO may use third party service providers to facilitate the application process. These third-party service providers are carefully selected and supervised by EMBO. They may, at the discretion and under the direction of EMBO, engage additional service providers.

 

By registering on the EMBO website, the IP address—assigned by the Internet service provider (ISP) and used by the data subject—date, and time of the registration are also stored. The storage of this data takes place because this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offenses. As such, the storage of this data is necessary to protect EMBO. This data is not passed on to third parties unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution.

 

The registration of the data subject, with the voluntary indication of personal data, is intended to enable EMBO to offer the data subject contents or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data specified during the registration at any time, or to have them completely deleted from the data stock of EMBO.

 

EMBO shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. In addition, EMBO shall correct or erase personal data at the request or indication of the data subject, insofar as there are no statutory storage obligations. The Data Protection Officer designated in this data protection declaration, as well as any EMBO employee, is available to the data subject as contact persons for such requests.

 

7. Subscription to our newsletters

 

On the EMBO website, users are given the opportunity to subscribe to our newsletters. The form fields used for this purpose determines which personal data are transmitted, as well as at what date and time the newsletter is ordered from EMBO.

 

EMBO informs its community regularly by means of a newsletter about its activities. Our newsletter may only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject consents to receiving the newsletter.

 

In the first instance, a confirmation e-mail will be sent to the e-mail address entered by the data subject for the receipt of the newsletter, using a double-opt-in procedure. This confirmation email is used to check whether the owner of the e-mail address, as the person concerned, has authorized the receipt of the newsletter. During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. This is necessary in order to understand the (possible) misuse of the e-mail address of a data subject at a later date, and therefore serves to protect the legal interests of EMBO.

 

The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as could be the case in the event of modifications to the newsletter offer, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of the personal data provided by the data subject upon registration for the newsletter may also be revoked at any time. A link to revoke this consent can be found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly on the EMBO website, or to communicate this to EMBO in a different way.

 

8. Newsletter-tracking

 

Newsletters from EMBO contain tracking pixels. A tracking pixel is a graphic, often a tiny transparent image, embedded in HTML e-mails in order to enable statistical analysis of the success or failure of online campaigns. Based on when and whether the linked image was downloaded from its source, EMBO can see if and when an e-mail was opened by a data subject.

 

The links in our Newsletter emails also contain additional information allowing us to record which links were opened by data subjects. When a user follows one of these links, the origin of the referral (i.e. the fact that they clicked the link in the email newsletter) is recorded along with the identity of the recipient and the time and date of the click.

 

Such personal data collected in the tracking pixels and tracked links contained in the newsletters are stored and analyzed by EMBO in order to optimize the shipping of the newsletter, as well as to better adapt the content of future newsletters to the interests of the data subject. These personal data will not be passed on to third parties. Data subjects are entitled at any time to revoke their consent issued by means of the double-opt-in procedure. After a revocation, these personal data will be deleted by EMBO. EMBO automatically regards a withdrawal from the receipt of the newsletter as a revocation.

 

9. Contact possibility via the website

 

The EMBO website contains information that enables a quick electronic contact to EMBO, as well as direct communication with us, which also includes e-mail addresses. If a data subject contacts EMBO by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to EMBO are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

 

10. Routine erasure and blocking of personal data

 

EMBO shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations EMBO is subject to. If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

 

11. Rights of the data subject

 

a) Right of confirmation

 

Each data subject shall have the right granted by the European legislator to obtain from EMBO the confirmation as to whether or not personal data concerning the data subject are being processed. If a data subject wishes to exercise this right of confirmation, the data subject may, at any time, contact the EMBO Data Protection Officer or any EMBO employee.

 

b) Right of access

 

Each data subject shall, at any time, have the right granted by the European legislator to obtain from EMBO free information about the data subject’s personal data stored and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:

 

 

• the purposes of the processing;

• the categories of personal data concerned;

• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations;

• where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; • the existence of the right to request from EMBO rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;

• the existence of the right to lodge a complaint with a supervisory authority;

• where the personal data are not collected from the data subject, any available information as to their source;

• the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

 

Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organization. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.

 

If a data subject wishes to exercise this right of access, the data subject may at any time contact the EMBO Data Protection Officer or any EMBO employee.

 

c) Right to rectification

 

Each data subject shall have the right granted by the European legislator to obtain from EMBO without undue delay the rectification of inaccurate personal data concerning the data subject. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

 

If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact the EMBO Data Protection Officer or any EMBO employee.

 

d) Right to erasure (Right to be forgotten)

 

Each data subject shall have the right granted by the European legislator to request the erasure of personal data concerning the data subject without undue delay, and EMBO shall have the obligation to erase personal data without undue delay where one of the following applies:

 

• The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; • The data subject withdraws consent to which the processing is based according to GDPR Article 6(1)(a), or GDPR Article 9(2)(a), and where there is no other legal ground for the processing;

• The data subject objects to the processing pursuant to GDPR Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to GDPR Article 21(2);

• The personal data have been unlawfully processed;

• The personal data must be erased for compliance with a legal obligation in Union or Member State law EMBO is subject to;

• The personal data have been collected in relation to the offer of information society services referred to in GDPR Article 8(1); and in each case, unless the processing of personal data continues to be within the legitimate interest of EMBO as provided in GDPR Article 6(1)(f).

 

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by EMBO, the data subject may at any time contact the EMBO Data Protection Officer or any EMBO employee.

 

EMBO shall ensure prompt compliance with the erasure request.

 

Where EMBO has made personal data public and is obliged pursuant to Article 17(1) GDPR to erase the personal data, EMBO, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. EMBO will arrange the necessary measures in individual cases.

 

e) Right of restriction of processing

 

Each data subject shall have the right granted by the European legislator to obtain from EMBO restriction of processing where one of the following applies:

 

• The accuracy of the personal data is contested by the data subject, for a period enabling EMBO to verify the accuracy of the personal data.

• The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.

• EMBO no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise of or defence against a legal claim.

• The data subject has objected to processing pursuant to Article 21(1) GDPR, pending the verification whether the legitimate grounds of EMBO override those of the data subject.

 

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by EMBO, the data subject may at any time contact the EMBO Data Protection Officer or any EMBO employee. EMBO will arrange the restriction of the processing.

 

f) Right to data portability

 

Each data subject shall have the right granted by the European legislator to receive the personal data concerning the data subject, which was provided to EMBO, in a structured, commonly used and machine-readable format. The data subject shall have the right to freely transmit those data to another data controller without hindrance from EMBO, as long as the processing is based on consent pursuant to GDPR Article 6(1)(a) or GDPR Article 9(2)(a) , or on a contract pursuant to GDPR Article 6(1)(b), and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in EMBO.

 

Furthermore, in exercising the right to data portability pursuant to GDPR Article 20(1), the data subject shall have the right to have personal data transmitted directly from EMBO to another data controller, where technically feasible and when doing so does not adversely affect the rights and freedoms of others. In order to assert the right to data portability, the data subject may at any time contact the EMBO Data Protection Officer or any EMBO employee.

 

g) Right to object

 

Each data subject shall have the statutory right to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning the data subject, which is based on GDPR Article 6(1)(e) or (f).

 

EMBO shall no longer process the data subject’s personal data in the event of the objection, unless EMBO can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or to assert legal claims and defenses. If EMBO processes personal data to provide newsletters to the data subject, which may include products and services EMBO believes could be relevant to the data subject, the data subject shall have the right to object at any time to processing of his or her its personal data for such marketing. If the data subject objects to EMBO to the processing, EMBO will no longer process the data subject’s personal data for these purposes.

 

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of his or her personal data by EMBO for scientific or historical research purposes, or for statistical purposes pursuant to GDPR Article 89(1), unless the processing is necessary for the performance of a task carried out for reasons of public interest.

 

In order to exercise the right to object, the data subject may contact the EMBO Data Protection Officer or any EMBO employee. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.

 

h) Automated individual decision-making, including profiling

 

Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which EMBO is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.

 

If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, EMBO shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of EMBO, to express his or her point of view and contest the decision. If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may at any time directly contact the EMBO Data Protection Officer.

 

i) Right to withdraw data processing consent

 

Each data subject shall have the right granted by the European legislator to withdraw consent to the processing of the data subject’s personal data at any time. If the data subject wishes to exercise the right to withdraw consent, he or she may at any time directly contact the EMBO Data Protection Officer or any EMBO employee.

 

11. Data protection provisions about the application and use of Facebook

 

On this website, EMBO has integrated components of the enterprise Facebook. Facebook is a social network.

 

A social network is a place for social meetings on the Internet, an online community, which usually allows users to communicate with each other and interact in a virtual space. A social network may serve as a platform for the exchange of opinions and experiences, or to enable the Internet community to provide personal or business-related information. Facebook allows social network users to include the creation of private profiles, upload photos, and network through friend requests. The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the data controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

 

With each call-up to one of the individual pages of this Internet website, which is operated by EMBO and into which a Facebook component (Facebook plug-ins) was integrated, the web browser on the information technology system of the data subject is automatically prompted to download display of the corresponding Facebook component from Facebook through the Facebook component. An overview of all the Facebook Plug-ins may be accessed under https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook is made aware of what specific sub-site of the EMBO website the data subject had visited.

 

If the data subject is logged in at the same time on Facebook, Facebook detects with every call-up to the EMBO website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-site of the EMBO website the data subject visited. This information is collected through the Facebook component and associated with the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated into the EMBO website, e.g. the "Like" button, or if the data subject submits a comment, then Facebook matches this information with the personal Facebook user account of the data subject and stores the personal data.

 

Facebook always receives, through the Facebook component, information about a visit to the EMBO website by the data subject, whenever the data subject is logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether the data subject clicks on the Facebook component or not. If such a transmission of information to Facebook is not desirable for the data subject, then the data subject may prevent this by logging off from their Facebook account before a call-up to the EMBO website is made.

 

The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. In addition, these guidelines explain what setting options Facebook offers to protect the privacy of the data subject. Also, different configuration options are made available geared to eliminating the data transmission to Facebook, e.g. the Facebook blocker of the provider Webgraph, which may be obtained under http://webgraph.com/resources/facebookblocker/. These applications may be used by the data subject to eliminate a data transmission to Facebook.

 

12. Data protection provisions about the application and use of Google Analytics (with anonymization function)

 

On this website, EMBO has integrated the component of Google Analytics (with the anonymizer function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising. The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States. For the web analytics through Google Analytics, EMBO uses the application "_gat. _anonymizeIp". By means of this application the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing the EMBO websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.

 

The purpose of the Google Analytics component is to analyze the traffic on the EMBO website. Google uses the collected data and information, inter alia, to evaluate the use of the EMBO website and to provide online reports, which show the activities on the EMBO websites, and to provide EMBO with other services concerning the use of the EMBO website.

 

Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyze the use of the EMBO website. With each call-up to one of the individual pages of this Internet site, which is operated by EMBO and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the enterprise Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.

 

The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of the EMBO website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.

 

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.

 

In addition, the data subject has the possibility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link https://tools.google.com/dlpage/gaoptout and install it. This browser add-on tells Google Analytics through a JavaScript, that any data and information about the visits of Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is considered an objection by Google. If the information technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, it is possible to execute the reinstallation or reactivation of the browser add-ons.

 

Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following Link https://www.google.com/analytics/. 13. Data protection provisions about the application and the use of other Google services

 

Some of EMBO’s web pages include an embedded Google calendar or data from Google Sheets. These services are hosted by Google in the United States of America, headquartered at Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States. In order to display this content, a request is made to Google’s servers via the internet, including cookies (as defined above) containing information about the data subject’s Google account, if the data subject is logged into Google, and other information which may identify the devices the data subject uses, including language preferences, location as well as other information used for targeted advertising by Google and their affiliates. For more information about Google’s privacy policies and how to opt out of Google’s services, please see section 12, above. For more details about the cookies used by Google’s services and the data they contain, see https://www.google.com/policies/technologies/types/

 

The data processed by Google as a prerequisite to providing their services is not collected at the request of EMBO and is not supplied to or accessible by EMBO.

 

14. Data protection provisions about the application and use of Twitter

 

On this website, EMBO has integrated components of Twitter. Twitter is a multilingual, publicly-accessible microblogging service on which users may publish and spread so-called ‘tweets,’ e.g. short messages, which are limited to 280 characters. These short messages are available for everyone, including those who are not logged on to Twitter. The tweets are also displayed to so-called followers of the respective user. Followers are other Twitter users who follow a user's tweets. Furthermore, Twitter allows you to address a wide audience via hashtags, links or retweets.

 

The operating company of Twitter is Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, UNITED STATES. With each call-up to one of the individual pages of this Internet site, which is operated by EMBO and on which a Twitter component (Twitter button) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding Twitter component of Twitter. Further information about the Twitter buttons is available under https://about.twitter.com/de/resources/buttons. During the course of this technical procedure, Twitter gains knowledge of what specific sub-page of our website was visited by the data subject. The purpose of the integration of the Twitter component is a retransmission of the contents of this website to allow our users to introduce this web page to the digital world and increase the number of visitors to the EMBO website.

 

If the data subject is logged in at the same time on Twitter, Twitter detects with every call-up to our website by the data subject and, for the entire duration of the data subject’s stay on the EMBO website, which specific sub-page of the website the data subject visited. This information is collected through the Twitter component and associated with the respective Twitter account of the data subject. If the data subject clicks on one of the Twitter buttons integrated on our website, then Twitter assigns this information to the personal Twitter user account of the data subject and stores the personal data.

 

Twitter receives information via the Twitter component that the data subject has visited the EMBO website, provided that the data subject is logged in on Twitter at the time of the call-up to our website. This occurs regardless of whether the person clicks on the Twitter component or not. If such a transmission of information to Twitter is not desirable for the data subject, then the data subject may prevent this by logging off from their Twitter account before a call-up to our website is made. The applicable data protection provisions of Twitter may be accessed under https://twitter.com/privacy?lang=en.

 

15. Data protection provisions about the application and use of YouTube

 

On this website, EMBO has integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows the publication of all kinds of videos, enabling access to full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.

 

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, UNITED STATES. The YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.

 

With each call-up to one of the individual pages of this Internet site, which is operated by EMBO and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.

 

If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject. YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.

 

YouTube's data protection provisions, available at https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

 

16. Legal basis for the processing

 

Art. 6(1)(a) GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the provision of fellowships, the processing is based on Article 6(1)(b) GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our programmes and activities. When EMBO is subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured while on EMBO’s premises and the visitor’s name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1)(f) GDPR, with processing being necessary for the purposes of the legitimate interests pursued by EMBO or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

 

17. The legitimate interests pursued by the data controller or by a third party

 

Where the processing of personal data is based on Article 6(1)(f) GDPR, our legitimate interest is to carry out our activities in favour of the well-being of all our employees and stakeholders.

 

18. Period for which the personal data will be stored

 

The criterion used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

 

19. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

 

EMBO clarifies that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides EMBO with personal data, which must subsequently be processed by EMBO. The data subject is, for example, obliged to provide EMBO with personal data when EMBO signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact EMBO. EMBO clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

 

20. Existence of automated decision-making

 

As a responsible organization, we do not use automatic decision-making or profiling.

 


Version: 1.1

Date Active: 07/08/2018

Data Controller:

EMBO
Meyerhofstr. 1
69117 Heidelberg
Germany
Phone: +49 6221 8891 0
Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Data Protection Officer Contact:

Bettina Trueb (interim)

This email address is being protected from spambots. You need JavaScript enabled to view it.